| Authority | Coverage
| Rights of Grievant | Rights
of the University and Individual Respondents |
Grievance Procedure | Appeal
Procedure | Document Dissemination
University is committed to providing equal access for all persons
with disabilities on the Baton Rouge Campus. The University recognizes
that some persons with disabilities may require reasonable accommodations
in order to achieve equal access to educational programs and activities.
Federal and state laws protect both employees and students from
illegal discrimination. Southern University is obligated to maintain
compliance within all relevant laws pertaining to discrimination
when alleged on the basis of race, sex, national origin, religion,
disability, age, veteran status, marital status, parental status
or other protected categories under state and federal law.
person denied reasonable accommodations, access to a university
program or service, or who was offered an accommodation that is
not acceptable to the individual is eligible to file a complaint
through the Southern University internal Discrimination Grievance
Procedure. Persons with discrimination concerns are encouraged to
consider the Southern University internal Discrimination Grievance
Procedure prior to seeking relief in an external forum. Seeking
resolution through Southern University’s internal Discrimination
Grievance Procedure will not impair the person’s right to
pursue remedies in another forum outside of SUBR.
All ADA discrimination/504 complaints should be addressed to:
Mrs. Debra Ephrom
ADA Compliance Coordinator
Room 305, J.S. Clark Administration Building
Southern University and A&M College
Baton Rouge, Louisiana 70813
Ph: (225) 771-5021
TTY: (225) 771-3824
Fax: (225) 771-2018
In the event that the ADA Compliance Coordinator has a conflict of interest and/or due to other circumstances is precluded from conducting an investigation, the Director of Disability Services, as listed below, will coordinate the University’s investigation and resolution of allegations of discrimination.
Mrs. Patricia Hebert
Director of Disability Services
Dept. of Special Education
Southern University-Baton Rouge
246 Augustus C. Blanks Hall
Baton Rouge, LA 70813
Ph: (225) 771-3950
Fax: (225) 771-2959
Office of Equal Opportunity and Affirmative Action, ADA Compliance
Office and the ADA Advisory Council are responsible for investigating
allegations of discrimination. This authority is delegated from
the University President as system head and Chancellor as SUBR campus
head. It carries the obligation to ensure that discriminatory practices
and/or policies are prohibited at Southern University-Baton Rouge
as a matter of policy.
such practices or policies are identified, recommendations to the
Chancellor will suggest corrective strategies. The Chancellor will
direct implementation of the remedies and corrective action, as
appropriate. These actions may include a specific remedy for the
person filing the grievance; policy development and/or changes;
disciplinary action against the alleged discrimination official;
reconsideration of an action; or other remedies. A monitoring schedule
also may be prescribed. This list is not exhaustive.
relevant laws that must be followed by SUBR include, but are
not limited to the following:
VII of the 1964 Civil Rights Act, as amended
VI of the 1964 Civil Rights Act, as amended
IX of the Educational Amendments of 1972
Discrimination Act of 1975
504 of the Rehabilitation Act of 1973
with Disabilities Act of 1990, as amended, including Title
II of the Act
guidelines and interpretations also must be observed, including
the Chancellor’s Memoranda, Southern University Board &
System policies and guidelines, directives from the Louisiana Board
of Regents or other recognized external regulatory agencies.
Discrimination in employment, student enrollment and to persons
with disabilities is prohibited on the basis of:
Sex (includes sexual harassment, which interferes with the working
or learning environment. Discrimination on the basis of pregnancy
is also prohibited.)
Handicap or disability ( a physical or mental condition that substantially
limits one or more major life activities)
Veteran’s status (as a Vietnam-era veteran or a disabled
Additional prohibitions exist to protect the rights of persons
with a disability who seeks to access university programs or services
in addition to employment and enrollment.
Office of Equal Opportunity and Opportunity and affirmative Action,
ADA Compliance Office and the ADA Advisory Council will determine
whether the complaint states a claim under any of the relevant laws
Federal and state laws protect every person who files a discrimination
grievance or who assists in the investigation in any way from acts
of retaliation. Confidentiality of files and information will be
maintained in accordance with federal and state law. It is the philosophy
of this office that the most effective resolutions depend on informal
contacts with the individuals involved. Highly formalized hearings
and depositions may be necessary, but development of evidence and
attempts at resolution will precede such steps.
discrimination grievances which request an individual remedy must
carry the signature of the grievant authorizing investigation of
the issue(s). Those, which anonymously allege discrimination, will
be reviewed as time permits.
of the University and Individual Respondents
the purpose of the investigation is to determine the facts surrounding
the grievance and develop a possible solution, communication with
those named in the grievance is essential. Complete statements of
facts and response to concerns outlined in the grievance will be
sought from all persons with relevant information. No reports or
recommendations will be made to the President/Chancellor from the
EEO/AA Office, ADA Compliance Office or the ADA Advisory Council
without a thorough, objective investigation and opportunity for
all involved parties to be heard.
The President/Chancellor will be briefed on key issues and progress
made during the investigation. The President/Chancellor will receive
the Investigation Report and recommendations from the Equal Opportunity
and Affirmative Action Program Office, ADA Compliance Office or
ADA Advisory Council. When the decision is announced, any remedies
to be implemented will be communicated to the responsible administrators,
to the grievant and to the respondent or as otherwise directed by
the President/ Chancellor.
may include an oral or written reprimand, suspension, dismissal,
or other action. Personnel rules, collective bargaining agreements,
and state/federal law will be consulted. Also, changes in policy
or reconsideration of actions may be initiated. This list is by
no means exhaustive.
grievant is protected from retaliation with the same vigor as is
applied to the prohibition against discrimination itself.
complaints should be filed in writing, contain the name and address
of the person filing it, and briefly describe the alleged violation(s).
complaint should be filed within 90 days after the grievable event
or the date on which Complainant becomes aware of the alleged
investigation, as may be appropriate, shall follow the filing
of the compliant. The investigation shall be conducted and, barring
extenuating circumstance, concluded within 60 days of filing,
by either the ADA compliance coordinator or designee, depending
on the nature of the grievance. These rules anticipate informal
but thorough investigations, affording an interested person and
their representative notice and an opportunity to be heard and
to submit evidence relevant to the complaint.
written determination as to the validity of the complaint and
a description or the resolution shall be issued by either the
ADA Coordinator or other designee and a copy will be forwarded
to the complainant, no later than 15 working days after its filing.
ADA compliance coordinator shall maintain the files and records
of Southern University relating to complaints filed.
the grievant desire to appeal the written determination, the appeal
should be filed in writing within 15 days of receiving the determination
appeal should be addressed to Chancellor, Southern University
and A&M College, 3rd floor, J.S. Clark Administration Building,
Baton Rouge, Louisiana 70813.
appeal should set forth the basis or grounds for the appeal. No
new evidence or information will be accepted unless it was not
available at the time the matter was under review at the initial
stage(s) of the investigation/review.
written determination as to the validity of the appeal and a description
of the resolution shall be issued by the Chancellor or his designee
and a copy will be forwarded to the complainant no later than
15 days after its filing. The determination of the Chancellor
or his designee will be final and binding.
Dissemination and Storage
the investigation process is complete, the grievant and respondent(s)
are notified of the outcome. Each party will receive a copy of the
report at no charge.
report that contains evaluative information will be prepared in
a format that allows the information to be mask prior to making
it available to any one other than the evaluated employee.
The ADA/504 Compliance Coordinator will maintain all files and records
relative to the grievance filed.